HR & Payroll Coordinator

As a HR & Payroll Coordinator, you will be expected to adapt to both payroll and HR tasks. You will also act as first point of contact to all employees and line managers for Payroll and HR admin queries.

This is a temporary position, therefore those who are on short notice periods or immediately available are required.

Client Details

A large organisation based in Weybridge


This HR & Payroll Coordinator role will consist of both payroll and HR duties and will include but not be limited to the following:

  • Process UK monthly payroll, using relevant systems and the outsourced payroll bureau, working towards the payroll deadlines and obtaining sign off from the HR team to ensure that all payroll is completed on time and with high levels of accuracy.

  • Work with the HR team to produce the communication of the sales bonus targets to sales teams at the beginning of each financial year and to new starters during the course of the financial year ensuring that all communication is accurate and distributed in a timely manner.
  • Provide comprehensive administration support to HR team members in all areas including Reward, Recruitment, Employee Relations and Learning & Development. Actions include (but are not limited to) regularly updating organisational charts, job offers, contracts of employment, maintaining employee filing system, co-ordinating Long Service Awards and managing business card administration.
  • Produce accurate correspondence to employees relating to all employee lifecycle events i.e. contractual changes, salary increases, bonus and maternity/ paternity letters.
  • Act as the key contact within HR with regards to Cascade HR system queries ensuring that the system is accurately maintained and updated. Propose new system enhancements and workflow process improvements, create ad hoc reports and identify where reports need to be added to the management toolkit.
  • Responsible for the bi-monthly electronic HR newsletter; coordinating the HR team actions, compiling information from across the business and constructing and distributing the newsletter using the company system.
  • Ownership of the new starter onboarding process and all required administration from offer stage to final actions ensuring a smooth and positive onboarding experience for all new starters. Process all relevant leaver administration in a timely manner.
  • Responsible for the monthly reporting to DENV via the MMS file liaising with Corporate Planning and the SAP Process Analyst to ensure consistency with local reporting and local IT information.
  • Assist the HR team in all stages of the recruitment process including booking interviews, arranging candidate testing and ensuring recruitment files are up to date.


The successful HR & Payroll Coordinator will have:


  • Admin experience essential
  • HR and Payroll admin experience desirable
  • Exposure to both HR and Payroll


  • Strong communication skills (written and oral)
  • Excellent numerical skills
  • Strong excel skills (including v-look ups and pivot tables)
  • Able to work on own and as part of a team
  • Good organisational skills, the ability to multitask and proactively deal with changing priorities
  • Ability to manage a high workload
  • Strong focus on providing a high quality service to employees and line managers

Job Offer

New skills

On site parking

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