HR Specialist

Job description

We are currently recruiting for an HR Specialist to work with our HR team to provide a high level of both HR operational support and HR advice to the Corporate, Litigation and Tax practice groups in London.

Role and responsibilities

To be a trusted advisor to the London fee-earning HR teams and deliver an integrated HR service to the London practice groups, including but not limited to:

Operational HR

  • Support individual employees on day-to-day HR issues (e.g. maternity leave, flexible working policies and procedures, salary and benefits queries)
  • Monitor and report on sickness absence/Bradford factor and conduct return to work or absence review meetings as appropriate
  • Provide support to secondees (international and client) e.g. check-ins, collecting end of secondment feedback
  • Meeting new joiners and following up with them and the partners/managers they work for, including probation reviews
  • Conducting exit interviews, collating stats and reporting on exit information, including trends analysis across practice groups


  • Provide assistance as required to the HR Managers and Reward Manager in delivering the salary review for associates, counsel and ‘support in the line’ staff in London
  • Support on bonus modelling

Manpower / Resource Planning and Management Information

  • Provide administrative support to the HR Managers on key management processes and Managing Partner meetings (e.g. budget review and preparation, My Say analysis)
  • Keep up-to-date with all staff movements (leavers, joiners, secondments etc.) so that resource requirements are planned for
  • Provide assistance as required to the HR Managers to produce a manpower plan for the practice groups and closely monitor headcount
  • Provide monthly and ad hoc reports on quantitative and qualitative data as required, providing analysis as appropriate
  • As required, support the Resourcing team and Group Managers on recruitment

Performance management / employee relations

  • Coordinate and manage the performance review timetable for associates and ‘support in the line’ staff alongside the HR Managers, including liaison with the HR systems and HR advice teams in the set-up of performance reviews
  • Support in preparing for moderation meetings
  • Involvement in performance improvement plans where appropriate
  • Assist the HR Mangers in providing advice and support to managers on ER matters
  • Providing ad hoc support to the ER team (e.g. assisting with disciplinary and grievance investigations, subject access requests and disclosure exercises)
  • Work with the HR Managers and Group Managers on motivation and retention strategies, in particular for legal PAs and paralegals

Learning & Development

  • Liaise with the Training & Events/third party suppliers to coordinate learning & development activities for the practice groups


  • Advising staff on policies and procedures
  • Helping to ensure consistency of practice and application of policy across the practice groups
  • Providing confidential guidance and career counselling
  • Providing HR operational service to staff
  • Answering ad-hoc internal/external HR queries
  • Liaising with a wide range of contacts e.g. Global Mobility team, BD, international HR teams, London support HR teams, HR advice in Belfast
  • Assisting the HR Managers with ad hoc projects and tasks

Key Requirements

  • Proven HR experience
  • Graduate calibre, ideally CIPD qualified or similar certification
  • Can demonstrate strong relationship building and influencing skills
  • Good knowledge of current employment law particularly in relation to performance management and absence management
  • Experience of working with HR systems (we use PeopleSoft)
  • Ability to be flexible and work across a wide range of client groups
  • Excellent attention to detail, prioritisation and organisational skills
  • Excellent communication (verbal and written) and interpersonal skills
  • Proven ability to combine excellent technical knowledge with sound commercial judgment and to influence decisions
  • Resilient; able to understand that credibility has to be earned in this environment and may take time
  • Collaborative team player with the ability to work in a fast paced, intellectually rigorous environment
  • Proven ability to work well under pressure
  • Ability to work with diplomacy and tenacity and able to take the lead to conclude decisions
  • Demonstrates a can do attitude and is pro-active and professional in all client contact

Additional information - External

It’s Time

Allen & Overy is a leading global law firm operating in over thirty countries. By turning our insight, technology and talent into ground-breaking solutions, we’ve earned a place at the forefront of our industry. Our lawyers are leaders in their field – and the same goes for our support teams. Ambitious, driven and open to fresh perspectives, we find innovative new ways to deliver our services and maintain our reputation for excellence, in all that we do.

The nature of law is changing and with that change brings unique opportunities. With our collaborative working culture, flexibility, and a commitment to your progress, we build rewarding careers. By joining our global team, you are supported by colleagues from around the world. If you’re ready for a new challenge, it’s time to seize the opportunity.

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