HR Analyst/Administrator - 6 Month Contract

The Oakleaf Partnership are working closely with a niche asset management company to recruit for a part time HR Administrator/Analyst to work 3 days per week on a 6 month contract.

Duties and responsibilities will include:

You will insure the development and delivery of accurate and timely data and reporting.

Maintain employee database proactively flagging upcoming actions such as probation/contract end dates.

Extract data from employee database to create monthly headcount report, management report, Investor Relations data tables, various org charts, etc.

HR data preparation both regular and ad hoc requests and reports, analysis and reporting including but not limited to structure charts, reward, employee headcount and turnover, recruitment, DDQ requests.Investor Relations/Management team to ensure monthly reporting meets needs for an efficient process as possible.

Manage current e-days absence management tracker for example set up profiles for new joiners, remove leavers, create reports, answer and provide responses to employee queries/reported errors.

HR administrative processes encompassing the employee life cycle.

Co-ordination of on-boarding and logistics for new hires, leaver process for departing employees and employees who transfer - including preparation of all letters, draft communications, completion of checklists, liaison with various departments, maintenance of records, etc.

Background check process - ensure that all new hires have gone through the process, review report and address or highlight issues as and when appropriate. Undertake annual processes for current staff. Lead relationship with outsourced provider.

Supporting all immigration processes, including visa applications.

Administration support on the annual compensation processes - letter merges, letter distribution, compensation statements, interaction with Finance and managers.

Administration of the performance review process and all related data reports.

Employee benefits programme; including all aspects of benefit administration, liaising with external providers, answering staff queries, coordination of annual flu jabs.


Co-ordination and administration support in recruitment processes.

Recoding and responding to all speculative applications into an ordered tracking system.

Absence management administration according to applicable legislation and policies.

Employee verification letters, respond to all various requests.

Records and Files

Management and maintenance of personnel files.

Business card authorisation.

Creation and ongoing maintenance of Staff Biographies, cross referencing Background Check reports.

Immigration - Ensure data and records are correct, up to date and meet current legal requirements.

Essential technical skills, required knowledge and experience

Skilled in MS Office Suite, particularly strong and advanced in excel and power point.

Excel Skills essential to the role

Database management - adding rows of data, ensuring consistent entries


Using and implementing formulas - including v-lookup / h-lookup

Basic pivot tables - being able to create pivot tables.

(Ideally also knows what comes next in terms of adding filters, columns, groups and how to look up info from the pivot table however if does not have this experience, we can teach it)

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