HR Assistant

My client leaders in the insurance world and looking for a hardworking HR Assistant to join their in-house HR team. If you are passionate about HR and want to help deliver a great service in a demanding environment, this position is for you.

  • Act as the first point of contact for all employees and manage the HR email inbox

  • Process employees' administration requests and provide relevant information as required, e.g. benefit enrolment, completing reference requests.

  • Own and continuously improve all administration tasks that support the employee life cycle new hire on-boarding processes such as: preparation of contracts, collation of new hire employee data, management of background checking process, ensuring all general on-boarding tasks are completed by task owners by Day 1 (IT setup, security checks etc.) and the leaver process.

  • Maintain employee records (soft and hard copies) and maintain an excellent electronic filing system that is compliant with data protection legislation.

  • Ensure HR databases are up to date, accurate and complies with legislation

  • Support monthly payroll process and monthly benefits management

  • Monthly and ad-hoc preparation of reports and analysis

  • Proactively look to improve processes within the HR team

  • Manage a varied and changing workload

  • Assist with coordination of HR projects

Resourcing Operations

  • Working with others to support recruitment activities such as setting up of interviews

  • Systems & processes - shaping and delivering on all tasks associated with the delivery of an excellent TA infrastructure using a central ATS.

  • Resourcing Projects Support - there are a number of projects on our agenda. You will either own these or support colleagues, from inception through to conclusion.

Essential

  • HR Administration experience 1-2yrs

  • PC literacy and experience with MS Office applications - particular requirement for good excel skills

  • Excellent organisational and time-management skills

  • High level of confidentiality and discretion.

  • Excellent interpersonal and customer-facing skills

  • The confidence and ability to effectively communicate to all levels of staff including executive members - both written and verbal

  • The ability to work accurately, with attention to detail

  • Drive and a commitment to provide a quality HR service

This will suit someone who is keen to support a small HR team and the full breadth of HR Services, specifically including HR operations, resourcing and development.


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