Recruitment Coordinator

Clifford Chance is one of the world's leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise.  The firm has unrivalled scale and depth of legal resources across the three key markets of the Americas, Asia and Europe and focuses on the core areas of commercial activity: capital markets; corporate and M&A; finance and banking; real estate; tax; pensions and employment; litigation and dispute resolution. 

Alongside world-class legal careers, Clifford Chance offers excellent opportunities in the support functions that underpin its business operations. By joining us in business services, you will help us to innovate in the way we deliver our services and enable us to run a successful multinational business that never stands still.  Business services are integral to the running of the firm and are critical to its success. 

The Recruitment Team sits within the HR department. The Recruitment team has two halves, the Graduate Recruitment Team and the Lateral Recruitment Team. The Lateral recruitment team are responsible for all Lawyer and Business Services recruits and joiners into the London office (with the exception of graduate trainees), including all permanent and non-permanent hires. The team is also responsible for the hiring of contractors, temps and work experience.

Job Purpose

The Recruitment Coordinator will provide a comprehensive, efficient and reliable administration support to the Lateral Recruitment team by ensuring that the end to end recruitment process runs seamlessly from sourcing and selection, interviews and testing, through to offer.  The role-holder will also be proactive in ensuring that recruitment processes and systems are kept up to date in order for the team to run as smoothly as possible. 

Key tasks and responsibilities of role include:

Interview scheduling: 

  • Coordination of interviews in a prompt and proactive manner with the aim of ensuring a positive candidate and interviewer experience.
  • Use initiative and work around time-poor diaries. 
  • Ensure candidate information is up to date in interview invites. 
  • Provide the recruitment specialists with regular interview status update and flag any scheduling challenges.
  • Booking interview rooms and video-conferencing facilities daily.

Responsibility for the centralised Recruitment London inbox and phone line:

  • Responding to queries from hiring managers, candidates and recruitment agencies on a daily basis. 
  • Using initiative to react to and resolve urgent queries. 
  • Escalating any queries that need input from the team.

Creating and posting requisitions on the Applicant Tracking System (ATS) and maintaining accurate candidate records.

Advertising vacancies online on the Clifford Chance careers site, LinkedIn and various job boards.

Active monitoring of the job postings on LinkedIn and ensuring job slots are being allocated evenly across all offices. 

Administering and scoring candidate tests where appropriate.

Compiling new joiner offer packs and ensuring they are produced and couriered in a timely manner. 

Responsibility for maintaining and circulating recruitment trackers and the internal vacancy report. 

Ownership of the recruitment invoice process including invoice processing, updating the invoice log, responding to payment queries and chasing outstanding payments. 

Keep track of stationary and printed materials used by the team and re-order when necessary.

Ad-hoc project support when required by the Global Head of Recruitment, Recruitment Team Leads and Recruitment Specialists. 

Point of contact for work experience queries and expenses. 

Continually monitor the efficiency and effectiveness of the team's processes and suggest/implement improvements.

Qualifications

Skills 

Strong administrative and organisational skills, an ability to multi-task and manage a varied workload and to prioritise urgent requests.

A friendly and outgoing manner and the ability to communicate confidently by telephone and face to face, representing the firm. 

Ability to work on own initiative and to demonstrate credibility with people at all levels. 

Strong attention to detail.

A strong and dedicated team player with the ability to keep colleagues updated and manage expectations.

Proven ability to work with urgency in a fast-paced role and operate under pressure. 

Quick learner with proven ability to pick up new systems and processes. 

Knowledge and Experience

Experience of supporting a busy team in a pressurised environment. 

Experience in using own judgement to provide solutions to problems.

Experience of Microsoft Office is essential.

A basic understanding of recruitment processes would be an advantage but not essential.

Equal Opportunities

It is the Firm's policy to treat all employees and job applicants fairly and equally regardless of their gender, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. Furthermore, the Firm will ensure that no requirement or condition will be imposed without justification which could disadvantage individuals purely on any of the above grounds. 

The policy applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment. 

The Firm will regularly review its procedures and selection criteria to ensure that individuals are selected, promoted and otherwise treated according to their relevant individual abilities and merits. 

The Firm is committed to the implementation of this policy and to a programme of action to ensure that the policy is, and continues to be, fully effective. All staff are required to comply with the policy and to act in accordance with its objectives so as to remove any barriers to equal opportunity. Any act of discrimination by employees or any failure to comply with the terms of the policy will result in disciplinary action. 


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