HR Analyst

An exciting opportunity for HR Analyst based in Pinewood, Wokingham.


Your new role
To provide consistent HR administrative and advisory work practices across the UK from Hire to Retire. Using the Workday system and associated end to end processes. Consider regular review of systems/processes/procedures for maximum efficiency and attainment of service levels. Share knowledge/information to achieve best practice and resolve administrative issues quickly and effectively

Main Responsibilities:
Recruiting and Selection
Preparation and issuing of Offer letter and Terms and conditions contracts
Preparation and issuing of associated contracts document packs
Reviewing referral payments sheet prepared by TA and ensuring successful probationary periods followed by
payments of referral bonus

New Hire Onboarding
Document management and record keeping as per Company requirements
Due diligence checks to be completed
UK Border Agency compliance with Right to work in the UK visa documentation
Manage new hire initial contact email
Manage Probationary periods ensuring appropriate documents gathered from the manager

Learning and Development
Manage the tuition re-imbursement process for any impacting employees , supporting the manager with appropriate guidance on policy

Employee Data Management
Support employees and managers with maintaining their employee data accurately in Workday
Gather any relevant documentation to support any changes e.g. marriage certificates
Ensure compliance with the UK borders agency guidance

Total Rewards
Complete ad-hoc compensation changes through Workday following receipt of a TDC form from the HRBP
Complete annual compensation process, providing support to managers and HRBP as appropriate
Ensure all One Time payments are effectively managed through Workday each month
Ensure all allowances are effectively managed through Workday or directly with payroll as appropriate
Ensure Compliance with Sarbanes Oxley and Company requirements
Provide compensation data, as required

Business Structure Management
Maintain Organisational structure within Workday through effective Position management
Ensure all employees have appropriate "Organisations" assigned to them in Workday, including their HR support roles and paygroups

Employee Relations
Respond to all internal and external inquiries. Using call logging system to document
Support the management team as required with ER cases, e.g. note-taking
Provide 1st level Line Manager policy + process guidance
Provide manager support for Flexible working requests

Separation
Manage the separation process through Workday for both voluntary and involuntary separations
Preparation and issuing of termination letter and other related documentation
Perform Exit Questionnaires and trend analysis for all leavers
Provide Outplacement services advice where necessary

Total Rewards (Benefits)
Provide support to employees during life events ensuring any "HR discretionary" life events are triggered through Aon Hewitt.
Otherwise Direct all calls to Aon Hewitt service centre
Provide support to employees and manager with Holiday management
Liaise with sector fleet teams to ensure appropriate Car benefits for employees

Absence & Disability Management
Provide support to employees and manager with Time off requests
Provide support to employees and managers with leave of absence requests. Ensuring the full end to end process is completed for the appropriate leaves of absence, and that employees are provided with appropriate guidance on their salary and benefits impact.
Manage the sick leave process, ensuring appropriate documentation is gathered.
Provide employees and managers with guidance and advise on Occupational health support and restricted duty process.
Provide employees and managers with guidance and advise on the attendance management process and income protection

Staffing events
Manage all staffing events, job changes, promotions, demotions, lateral transfers
Document management and record keeping as per Company requirements
Manage the positions to enable recruitment to proceed with the Taleo integration, creating open positions and requisitions

Contract and Policy Management
Provide employee and manager guidance on all HR policies and systems. Including in person or via communicator coaching on Workday
Complete Personnel file management, annual archiving, annual SOX testing


What you'll need to succeed

Essential
- Preferably educated to 'A' level or equivalent
- Excellent communication skills
- Passionate about doing a good job, willing to challenge themselves do more than they may think possible.
- Think "Employee experience" each and every day
- Willing to take the initiative and not wait or assume someone else will do 'it'
- Work with a sense of urgency without compromising quality or attention to detail
- Used to working with sensitive personal data and the compliance measures around data privacy
- A team player, who is also an independent thinker with the ability to positively influence and gain commitment from team members
- Ability to manage complexity and be highly organised when working under pressure
- Understand that filing is an essential task, even if it's not the most fun
- Good sense of humour
- Computer software package skills (Excel, Word, PowerPoint, Outlook, Workday).
- Full & clean driving licence

Preferred
- Certificate in Personnel Practice considered an advantage
- Previous experience of working in an HR (or similar) environment

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk


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