Recruitment & Contractor Coordinator

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Oakleaf Partnership are currently working with an innovative, forward thinking charity who are looking to appoint a Recruitment Coordinator to join their team on a 9 month FTC basis. The role of the Recruitment & Contractor Coordinator is to ensure the recruitment of employees, and engagement of contractors is well coordinated, compliant and efficient. Working closely with hiring managers to coordinate shortlisting, interviews and assessments, and following up recruitment outcomes and decisions. Working closely with the Senior Procurement Officer and engaging managers on coordination the engagement of contractors, temps and other contingency and agency workers.

Key Responsibilities

  • Recruitment Coordination: Ensuring the recruitment process is efficiently management by engaging with hiring managers and HR Business Partners to understand resourcing requirements, timeframes, people requirements and deliverables. Coordinate each phase of the recruitment process from job description review, advertising, liaising with agencies, CV review and shortlist, coordinating and diarising interviews, extending offers, and drafting employment contracts.

  • Contractor/Temp Coordination: Ensuring the engagement of contractors is undertaken in line with the procurement policy, and contractor management procedure. Ensuring the engagement procedures of contractors are followed, including: requisition, procurement, contract award and signed, purchase orders raised, insurance, company registration, bank and VAT information is provided by the contractor, contractors are properly onboarded and offboarded. Working with managers engaging contractors to ensure they are executing the deliverables in line with their scope of work, and where necessary, extended or terminated compliantly.

Skills & Experience

  • Demonstrable prior experience as an in-house recruitment coordinator and/or contractor coordinator, managing an agency contracting/temp desk or equivalent position.

  • Excellent attention to detail and organizational skills particularly in relation to contract management, including working to deadlines and managing competing priorities.

  • Previous experience in the engagement of permanent and flexible resourcing within a project-based organisation.

  • Previous experience using an applicant tracking system and/or HR information system for managing recruitment and contractors

  • A positive, can-do attitude, particularly when working with hiring managers, procurement team members, HR business partners and other internal clients.

  • Excellent demonstrable problem-solving skills with a focus on ensuring compliance, and taking a practical common-sense approach.

  • Excellent verbal and written English-language and communications skills, with the capability to clearly communicate with a range of people from different backgrounds, ensuring clarity of message.


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