HR Assistant // £30K // SW London

An innovative and forward thinking Architectural firm based in London is looking for a motivated HR Assistant to join their HR team.

The role will take care of the end-to-end employee lifecycle activities, as well as offering an opportunity to get involved with HR projects as and when needed.

Main responsibilities:


  • Provide administrative support for the end to end recruitment cycle o Draft and post adverts on a variety of platforms, maintain the HR mailbox and applicant tracking systems, organise face to face or skype interviews, send regret letters

o Liaise with recruitment agencies regarding current vacancies and candidate placements

  • Plan, co-ordinate and review work experience placements

New Joiners and Leavers

 Assist with all tasks on the new starter checklist (including): o Set up electronic and manual personal files

  • Ensure that employment references are obtained in a timely manner
  • Conduct the welcome tour on first day, collect and file all documentation including contracts, qualification certificates and proof of eligibility to work
  • Assist with the HR induction
  • Coordinate the delivery of the company induction programme
  •  Record and track probation period progress and provide regular reports
  •  Assist with all tasks on the leaver checklist (including): o Liaising with relevant internal and external parties

Employee Relations

  • Establish and maintain excellent working relationships
  • Respond to employees queries in an accurate and timely manner


  • Prepare and issue employee benefits packs upon reaching service eligibility criteria
  • Notify insurance brokers of new joiners and leavers
  • Contribute to the preparation of payroll information

Learning and Development

  • Support the administration of the appraisal process
  • Assist with organising and recording attendance at training courses
  • Gather feedback and contribute to the review of training courses


  • Ensure that all HR information systems and databases are accurate and up to date
  • Manage the PTO (leave) booking and recording process
  • Monitor weekly attendance records and highlight any issues
  • Produce employment confirmation and reference letters as requested
  • Liaise with other Populous offices and collate employment data for board reports, bid submissions and RIBA renewals.
  • Update HR templates and HR information on the company intranet
  • Provide general administrative support to the HR team as required

The ideal candidate will need to be able to operate in an ambiguous and fast-paced environment. They will be part of a small HR team so must be able to prioritise and manage tasks efficiently.

You must have demonstrable experience working within a similar HR role.

Must be educated to degree level or equivalent


  • Good awareness of Employment Law
  • Working knowledge of HR electronic platforms and databases
  • Knowledge of recruitment software such as applicant tracking systems is desirable
  • Hold a CIPD qualification (or equivalent)

If you would like to be considered for the role please send your CV to

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