Written by
Changeboard Team

Published
17 Jan 2018

HR administrator job description template

17 Jan 2018 • by Changeboard Team

This role is an entry-level position and reports to either the HR analyst, manager or director, depending on the company and the size of its HR department.

Your main responsibilities as the HR administrator will be to maintain and update employee records, as well as manage various HR documents and internal databases, such as holiday and leave.

What does the HR administrator do?

HR administrators will act as the first port of call to employees and external partners for all HR related queries. As a priority, HR administrators will handle the majority of employee documentation, including contracts, recruitment paperwork and starter packs.

A good understanding and knowledge of employment law and ensuring the HR department conforms to these is key.  Assisting with any other administrative tasks as and when they arise may be necessary, including helping with travel arrangement.

Sample HR administrator responsibilities

Your responsibilities as the HR administrator will include:

  • Forming and maintaining employee records
  • Updating databases internally, such as sick and maternity leave
  • Preparing and amending where necessary HR documents, i.e. employment contracts and recruitment guides
  • Reviewing and renewing company policies and legal compliance
  • Communicating with external partners
  • Reporting regularly on HR metrics, such as company turnover
  • Being the first point of contact for employees on any HR related queries
  • Assisting with payroll by providing the department with relevant employee information, i.e. holiday and sick days taken
  • Helping with various arrangements internally, from travel to processing expenses 

HR administrator skills and competencies

HR administrators are expected to be qualified to degree level, in either HR, management or a business related field. Previous administrative experience is essential, but not necessarily within the HR sector. In most cases, training is provided on the job, if this is relevant. Being organised and able to prioritise is vital, as is having good communicative and relationship building skills, as you will work with various people across the whole business. 

HR administrators will be expected to be proficient in the following:

  • Experience as a HR administrator or HR administrator’s assistant 
  • Understanding various HR software systems, like HRMS
  • Computer literate with programmes such as word, excel, etc.  
  • Good understanding of labour laws
  • Organisational skills and ability to prioritise 
  • Interpersonal with good communicative skills
  • BSc in HR or a relevant field

HR administrator salary expectations

The average salary for a HR administrator in the UK is £19,487. The salary can start at £15,566 and go up to as much as £25,491. Factors that could affect what pay you would be entitled to are company size and personal experience. 

Find out more

If you’re interested becoming a HR administrator, please take a look at the links below: